Use All Email On 1 Program For Mac

For linking to a desktop client, you’ll have to use the Use Other option in the dropdown menu and navigate to your email program via Explorer (or via Finder, if you’re on a Mac). The mailto dropdown menu has a couple of other useful options. Airmail 3 – Good Email Software for Mac. Airmail 3 is successfully working with MacOS High Sierra with its intuitive interface. It supports Gmail, IMAP, Yahoo, Outlook.com, Live.com, MS Exchange and iCloud.The Airmail is easy to use and integrates multiple accounts at one place without any interruption.

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There are a bunch of great apps you can install on your Mac—no question there. Separating amazing apps from must-have apps is the hard part, and we don’t want you to spend hours analyzing the Mac App Store (or scouring the web) to find the very best and most useful apps. We’ve made a list of champions across four categories: productivity; Internet and communications; music, photos, and video; and utilities.

The Lifehacker Pack is an annual snapshot of our favorite, essential applications for each of our favorite platforms. For our always-updating directory of all the best apps, be sure to bookmark our App Directory, where we profile amazing apps for Windows, Mac, Android, and iOS each week—browser extensions, too.

App Directory - Tips, Tricks and Hacks for Doing Everything Better | Lifehacker

Everything you ever wanted to know about App Directory. News, stories, photos, videos and more.

Productivity

Alfred (free-ish)

You can do a lot with Spotlight in macOS, but Alfred is still our favorite application launcher for yourMac. This easy-to-use tool can do so much more than pull up apps, files, and and keyword-driven automation. Plunk down £19 for the Powerpack, and you’ll get a clipboard history, access to workflows (that you can use to combine different actions, hotkeys, and keywords to do even more), hotkeys, 1Password integration, and even text expansion. In other words, paying for Alfred covers a number of activities that you’d have to download separate apps for—some featured in this very Lifehacker Pack. If you’re a new Alfred buyer and feeling little overwhelmed, be sure to check out our beginner’s guide to the app to get a handle on all the amazing things you can do with it.

If you don’t want to pay anything for an app launcher that has similar (but fewer) features under the hood, check out LaunchBar 6: free, if you don’t mind a little bother here and there. That, or consider tricking out Spotlight.

Bear (free-ish)

This cutely named app is one of the best note-taking apps you can get, with one small caveat—to synchronize notes between your devices or use custom themes, you’ll need to pony up $15/year for the app’s subscription. Otherwise, Bear is completely free to use (and looks great).

Within the app, you organize your notes by hashtags rather than unwieldy folders. You can also link notes to one another, which makes it a lot easier to chain together related thoughts instead of having to dump everything into one giant Super Note or remember that you had a few things to say, split into different notes, about a particular topic. Install Bear’s browser extension for Safari, Chrome, or Firefox, and you’ll be able to create new notes from whatever portion of a webpage you select. Also, Bear makes it easy to import notes from other services, including Apple Notes, so you really have no reason to not give it a spin.

If you need to sync notes and don’t feel like paying for it, consider apps like OneNote, Google Keep, or Simplenote—all good choices, but none that can beat our Bear for usability and looks.

aText ($5)

Who would have thought that text expansion, otherwise known as typing shortcuts, would be so expensive? While it’s true that you can create these kinds of shortcuts yourself directly within macOS, a full-fledged text expansion app is going to save you a lot of time and trouble. We like aText if for nothing else than its price—$5—given that much-loved alternatives like Textexpander ($3.33/mo on an annual plan; $45 for an older standalone) and TypeIt4Me 6 ($20) are anywhere from a bit to a lot more expensive.

As for aText, using it is simple. You set it up so that whenever you enter little words or phrases, the app drops in something else. So, you can finally correct that annoying “ducking” issue forevermore,

Text expansion, also known as typing shortcuts, can save you hours of typing each day. You type a small word or combination of characters and it’ll expand into full, complex sentences that you often use. We love aText because it offers so many great features and only costs $5. If you haven’t yet jumped on the text expansion train, it’s time.

Todoist (free-ish)

For simple note-taking and note-organizing, you can’t go wrong with Todoist. The app is completely free—unless you want to pay $39/yearly for more advanced features like automatic reminders, backups, themes, and an activity overview, to name a few features. Otherwise, the basics are great. It’s easy to create and synchronize tasks (and subtasks) across all of your Todoist-using devices, and browser extensions (including a Gmail addon) will help you make Todoist, and your growing task list, an ever-present part of your daily life. You won’t have that same kind of experience with plain ol’ Notes, especially if you’re trying to access your items on multiple platforms.

If you’re a big Google fan, we also love Google Tasks, which you’ll find directly integrated into the latest version of Gmail (and as a direct app for iOS and Android). You can also add to-do items into our note-taking app, Bear. The app Things 3 is a super-comprehensive task manager, but it costs quite a bit: $50 for Mac, $10 for iPhone, and $20 for your iPad. If the first item on your to-do list is “rob a bank,” however, it’s a gorgeous, fully featured app. And if you want to harass yourself about things you have to get done on your Mac, consider giving the quicky Effortless a try—which drops a countdown timer for your tasks directly into your Mac’s menu bar.

Google Drive and Office Online (free)

We don’t really have to introduce Google Drive, because Google’s offerings should be pretty well-known by everyone at this point. Docs and Sheets are great, free tools for creating and collaborating on documents and spreadsheets (of course), so much so, that a number of businesses solely rely on Google’s offerings instead of anything fancier or pricier.

If you’re a Microsoft convert, or you really love Word and Excel, you can access basic, online versions of both programs directly from Microsoft—no Office 365 subscription needed. If you’d rather work offline, Apple’s Pages and Numbers are the obvious, free choices, and LibreOffice is still the best open-source office app around.

Airmail ($5)

If you really don’t feel like fussing around with Mail, which is fine enough for most macOS users, consider giving Airmail a try. It’s been our favorite third-party mail app for some time given its low price and ample customization. It also hooks into a ton of other third-party apps and services, including Trello, Evernote, your favorite cloud storage service, and Apple’s mighty Workflow app (on iOS, that is).

If you don’t need power options and want easy, simple email, the free Spark is definitely worth checking out—especially since it can help you automatically sort your inbox to make it feel less like an ever-growing pile of things you’ll never read. Boxy 2 is great if you’re a Gmail user who wants the powers of its Inbox app on your desktop (and don’t mind paying $5 for it), and Mailplane 4 ($30) is a solid app if you prefer an interface that looks like the regular ol’ Gmail. Power users might want to investigate Wavebox ($20/year), which lets you access Gmail, Inbox, Outlook, and all sorts of other amazing web apps directly from one, easy-to-use interface.

Internet and Communications

Google Chrome and Firefox Quantum (free)

The browser you use is likely going to be dictated by the browser you’ve been using. In other words, if you’re a Google Chrome loyalist, it’ll probably take a lot to get you to switch over to Firefox Quantum (if you’re at all intrigued). And if you’ve been with Firefox from day one, you’re probably a lot less likely to want to move all of your bookmarks, extensions, and other settings over to Chrome.

So, which browser is best? It’s not so much that one excels over the other; it’s more important to say that both, finally, are pretty competitive. Depending on the benchmarks you look at—here are a bunch from ZDNet, for example—the browsers appear evenly matched for speed. I haven’t gone through and assessed the most-recent version of each, but I have used both Firefox Quantum and Google Chrome, and they both feel, well, fast. That said, Chrome still feels a bit like a hog when you’re trying to load a ton of tabs at once, but it’s pretty good about using less of your CPU and memory than other browsers.

If you don’t like either, Opera is a viable alternative that’s actually pretty speedy in its own right—and we can’t complain about its built-in VPN, either, nor its awesome integration of WhatsApp, Facebook Messenger, and Telegram directly into an easy-to-launch sidebar.

Goofy and Franz (free)

Years ago, it felt like everyone used one chat client to cover a bunch of services (ICQ, AIM, IRC, Jabber, et cetera). Most people nowadays probably have their favorites locked in: Messages for texting, Facebook Messenger for everything else, WhatsApp for sending government secrets or expiring pictures of your booty, Discord for any and all things gaming, Slack for all things not-gaming, et cetera. So, rather than go into detail with all the more obvious apps, we’ll highlight two unique ones.

Facebook Messenger, as you know, requires you to be on Facebook to use it. If I’m correct, you used to be able to essentially connect Facebook’s service to Messages itself, so you could send and receive your Facebook chats without having to have your browser open all the time. And if I’m right (again), you can no longer do that. Instead, you’ll want an app like Goofy, which basically drops the Facebook Messenger interface into a simple application that you can access from your desktop.

We’re also fans of Franz, which offers the same treatment for a variety of other services (as well as Facebook Messenger). If you don’t want to keep 20 programs open to chat with people, Franz lets you access apps like Slack, WeChat, WhatsApp, Skype, Google Hangouts, and Facebook Messenger all from one, single interface.

Skype (free)

Everyone also probably has a video chat app they love to use. And there are plenty to pick from: FaceTime, which comes baked into macOS by default; the aforementioned WhatsApp; Google Hangouts; Houseparty; and even good ol’ Facebook Messenger itself.

If you’re looking for a standalone messaging app that can do it all—for personal and business use, too—we still recommend Skype, which Microsoft recently overhauled. Its interface feels cleaner (and comes with a dark mode), it’s still as easy as ever to send text messages, video messages, and files to contacts, and you can even @ message your friends to get their attention.

That said, we live in an time where most messaging apps have some kind of video or calling component—or so it feels. So if you need that human contact beyond simple texting and emoji, odds are good that you can already do it in the chat app you love.

Music, Photos, and Video

VLC (free)

VLC is the best media player you can put on your Mac, period. It works perfectly with minimal fuss once you install it, and it can play almost any file you throw at it. If you’re a power user, it has a sea of options that would take the entire rest of this article to describe to you.

We enjoy all the improvements VideoLAN tosses VLC’s way, including its new support for 10-bit color depth and HDR, 360 videos, and improved decoding that allows less-powerful systems to play full 4K videos—even if that’s overkill for your Mac’s display resolution. You can drop a number of plug-ins and extensions into VLC to extend its functionality, and you can even use the app to stream videos to your Chromecast, if you’ve allowed Google to get a foothold into your Apple-only household.

HandBrake (free)

HandBrake is a free video conversion tool that, when coupled with an app like MakeMKV, will turn you into a ripping and converting powerhouse. HandBrake is pretty easy to use, but there are still plenty of settings that might give you a little anxiety when you first load the app. We have a guide to help out with that. Once you’ve mastered the basics, queuing up multiple videos and converting them to all kinds of different formats will feel second-nature. Also, don’t forget to grab VLC, mentioned above, so you can actually watch all of your creations.

Adobe Bridge CC, digiKam, and Google Backup and Sync (free)

Apple’s standard Photos app does a pretty decent job organizing your sprawling photo, thanks to collections, tags, and the ability to view photos by when (and where) they were taken. You can even do a little light editing, too.

If you need a little more organizational oomph, consider Adobe Bridge CC—completely free to use, even though you might have assumed it was a paid app. You can’t do a lot of editing in Bridge (well, any retouching, really), but what it lacks in tools, it makes up for in data. You can easily see all sorts of compelling metadata about the images you’ve taken, and organizing them via ratings, keywords, and labels is easy. Well, setting it up is easy. Actually organizing your sprawling photo library might take a little time, but it’ll be worth it in the end, trust me.

The open-source app digiKam has organizing, editing, and a UI that’s fairly similar to what you’d find in Adobe Bridge CC. If you’re not used apps like Adobe’s Lightroom, digiKam might feel a bit advanced—possibly even overkill for your needs—but it’s a powerful app for pro users that would rather spend their cash on camera hardware than more software.

Google Backup and Sync isn’t a photo organizing app itself, but it’s what you’ll want to use to get your photos uploaded into Google Photos—a great online tool and compelling alternative to iCloud as a result of the unlimited storage space you get for photos. It’s easy to create collections and share photos with others (Google will even make suggestions for you based around where and when you’ve taken your shots). And we also like that you can get pretty creative with your searches when sorting and organizing your sprawling photo library.

Spotify ($10) and Amazon Music Unlimited ($8)

Which music streaming service you pick is largely a matter of preference: one might carry your favorite band, one might have an app interface you greatly prefer, one might have all your friends on it. If you aren’t into Apple Music for these, or any other valid reasons, Spotify is the next obvious choice (sorry Tidal). It has a huge library, its social features are great, and we love the thought it puts into its playlists—human-curated and automatically generated.

If you’re already an Amazon Prime subscriber, you should also consider checking out the company’s Amazon Music Unlimited service. You’ll have to pay $8 on top of your Prime subscription, but that still makes it slightly cheaper than an Apple Music ($10) or Spotify Premium ($10).

Pixelmator ($30) and Affinity Photo ($50)

Pixelmator is one of the best image editors on the Mac, but it’s no longer the only game in town. Though its $30 asking price might seem high, it’s a bargain considering all the incredible editing tools you get to play with—rivaling more comprehensive apps like Adobe’s Photoshop CC for a fraction of the price. (And if you want features like Touch Bar support, automatic color adjustments, and advanced compression—as well as HEIF exporting—you’ll want to pick up the pricier Pixelmator Pro for $60)

Affinity Photo is a compelling, albeit costlier alternative to Pixelmator that’ll set you back $50 for a professional-grade suite of tools, including full RAW editing and a UI that looks a lot like the Photoshop you might prefer (but don’t want to pay a subscription to get). That includes support for “Personas,” which mimics Photoshop’s Workspaces feature by allowing you to set your screen’s many options and buttons based on whatever it is you’re working on—if you prefer one set of tools for a simple editing and another set of tools for something more complex, like pre-processing images for print.

If you’re looking for basic image editing and your Mac’s built-in Photos app isn’t enough, you can always give the open-source app GIMP a try. What it lacks in polish, it makes up for in price.

Utilities

Dropbox, Google Drive, and Mega (free-ish)

These cloud storage services should all be household names at this point. We’ve covered their costs, and their peers’ pricing models, pretty extensively. Which one you go with depends on your budget, preferences, and needs. Dropbox is a great, all-encompassing solution for cloud storage, but you’ll need to get creative to get more than 2GB of free space with the service. Google Drive is a no-brainer, since you get 15GB of space and can easily synchronize files to your laptop or desktop to work on them offline.

With Mega, you get 50GB of free cloud storage to play with and a handy app (MEGAsync) that you can use across your Windows and Mac computers. Mega does have an annoying transfer quota of around 1GB or so in a 24-hour time span, but that’s a small price to pay for a free 50 gigs. Take that, thumbdrives

qBittorrent or Deluge (free)

Ever since Transmission had all those malware issues some time ago, and uTorrent filled its installer full of crap and cryptocurrency miners, we’ve been on the hunt for a simple BitTorrent app, and we’ve settled on qBittorrent. It’s an open-source downloading tool that should look pretty familiar for anyone who has used an app like uTorrent or Transmission previously. No big surprises with qBittorrent’s UI or features. We like that the app is ad- and crap-free, is completely open source, and can automatically quit or shut down your PC when your download is done. Deluge is a good BitTorrent app alternative, but the app hasn’t been updated since May of 2017 (when we wrote this), and we prefer something with more active development.

Backblaze ($5/mo)

If you want to keep your important files on the cloud, rather than a Time Machine backup, that’s fine—you might not have spare storage sitting around, after all. Backblaze is our new top pick for backup services, since it costs half the price of Crashplan (previously great) and does all the same things. Install the app, pick the files and folders you want to back up (encrypted, no less), and hope you never have to use the service’s restoration features.

The Unarchiver (free)

If you have file archives that your Mac can’t open, give The Unarchiver a shot at them. It’s free, it’s quick, and it does a good job of opening that which your Mac cannot open itself. It also works directly out of Finder, so you won’t have to (annoyingly) open up a separate app before you take a crack at your archives.

A good alternative is Keka, which is also free, also opens a bunch of different archive formats, and can even be faster than The Unarchiver depending on the archive format and size. If you have issues with one app, try the other, and you might find that it does a better job extracting your files.

(This story originally ran in July 2016, written by Alan Henry. It was updated in July 2018 by David Murphy.)

Microsoft Outlook

An email inbox in Outlook (365-only UI version), running on Windows 10

Developer(s)

Microsoft Corporation

Stable release(s)

Office 365	1908 (16.0.11929.20254) / August 26, 2019; 12 days ago^[1]
One-time purchase	2019 (16.0) / September 24, 2018; 11 months ago^[2]

Operating system

Microsoft Windows

Type

Personal information manager

License

Trialware

Website

www.microsoft.com/outlook

Microsoft Outlook for Mac
License
Developer(s)	Microsoft Corporation
Stable release	16.28 (Build 19081202) / August 13, 2019; 25 days ago^[3]
Operating system	macOS
Type	Personal information manager
Website	www.microsoft.com/mac/outlook

Microsoft Outlook for Android
Stable release
Developer(s)	Microsoft Corporation
Operating system	Android5.0 and later
Type	Personal information manager
License
Website	products.office.com/en-us/outlook-mobile-for-android-and-ios

1-1 Program For Dyslexic Student Sample

Microsoft Outlook for iOS
License
Developer(s)	Microsoft Corporation
Stable release	4.1.1 / September 3, 2019; 4 days ago^[5]
Operating system	iOS
Type	Personal information manager
Website	products.office.com/en-us/outlook-mobile-for-android-and-ios

Microsoft Outlook is a personal information manager from Microsoft, available as a part of the Microsoft Office suite. Primarily an email application, it also includes a calendar, task manager, contact manager, note taking, journal, and web browsing.

It can be used as a stand-alone application, or can work with Microsoft Exchange Server and Microsoft SharePoint Server for multiple users in an organization, such as shared mailboxes and calendars, Exchange public folders, SharePoint lists, and meeting schedules. Microsoft has also released mobile applications for most mobile platforms, including iOS and Android. Developers can also create their own custom software that works with Outlook and Office components using Microsoft Visual Studio.^[6] In addition, Windows Phone devices can synchronize almost all Outlook data to Outlook Mobile.

1Versions
- 1.1Microsoft Windows
- 1.3iOS and Android
2Internet standards compliance
4Outlook add-ins

Versions[edit]

Microsoft Outlook has replaced Microsoft's previous scheduling and mail programs, Schedule+ and Exchange Client.

Perpetual versions of Microsoft Outlook include:

Name	Version Number^[7]	Release Date^[8]	Notes
Outlook 97	8.0	January 16, 1997	Included in Office 97 and bundled with Exchange Server 5.5
Outlook 98	8.5	June 21, 1998	Freely distributed with books and magazines for coping with then newest Internet standard such as HTML mail.^[9] Outlook 98 setup was based on Active Setup which also installed Internet Explorer 4.^[10]
Outlook 2000	9.0	June 27, 1999	Included in Office 2000 and bundled with Exchange 2000 Server.
Outlook 2002	10	May 31, 2001	Included in Office XP
Outlook 2003	11	November 20, 2003	Included in Office 2003 (incl. Standard Edition for Students and Teachers) and bundled with Exchange Server 2003
Outlook 2007	12	January 27, 2007	Included in Office 2007, except Office Home and Student edition
Outlook 2010	14	July 15, 2010	Included in Office 2010 Home and Business, Standard, Professional and Professional Plus
Outlook 2011 for Mac	14	October 26, 2010	Included in Office for Mac 2011 Home and Business
Outlook 2013	15	January 29, 2013	Included in Office 2013, except Home & Student edition
Outlook for Mac	16	October 31, 2014	Included in Office 365, except some^[which?] commercial editions
Outlook 2016	16	September 22, 2015	Included in Office 2016 and Office 365
Outlook 2016 for Mac	16	September 25, 2015	Included in Office 2016 and Office 365
Outlook 2019	16	September 24, 2018	Included in Office 2019 and Office 365
Outlook 2019 for Mac	16	September 24, 2018	Included in Office 2019 and Office 365
Outlook for Phones & Tablets	1.3	2015	Included in Office 365, except some^[which?] commercial editions Includes iOS and Android support

Outlook 98 and Outlook 2000 offer two configurations:

Internet Mail Only or IMO mode: A lighter application mode with specific emphasis on POP3 accounts and IMAP accounts and including a lightweight Fax application.
Corporate Workgroup or CW mode: A full MAPI client with specific emphasis on Microsoft Exchange accounts.

Microsoft Windows[edit]

Outlook 2002[edit]

Outlook 2002 introduced the following new features:^[11]

AutoComplete for email addresses
Colored categories for calendar items
Group schedules
Hyperlink support in email subject lines
Native support for Outlook.com (formerly Hotmail)
Improved search functionality including the ability to stop a search and resume it later
Lunar calendar support
MSN Messenger integration
Performance improvements^[12]
Preview pane improvements including the ability to open hyperlinks; respond to meeting requests; and display email properties without opening a message
Reminder window that consolidates all reminders for appointments and tasks in a single view
Retention policies for documents and email
Security improvements including the automatic blocking of potentially unsafe attachments and of programmatic access to information in Outlook
- SP1 introduced the ability to view all non-digitally signed email or unencrypted email as plain text^[13]
- SP2 allows users to—through the Registry—prevent the addition of new email accounts or the creation of new Personal Storage Tables^[14]
- SP3 updates the object model guard security for applications that access messages and other items^[15]
Smart tags when Word is configured as the default email editor

Outlook 2003[edit]

Outlook 2003 introduced the following new features:^[16]

AutoComplete suggestions for a single character
Cached Exchange mode
Colored (quick) flags
Desktop Alert
Email filtering to combat spam
- Images in HTML mail are blocked by default to prevent spammers from determining whether an email address is active via web beacon^[17]
- SP1 introduced the ability to block email based on country code top-level domains^[18]
- SP2 introduced anti-phishing functionality that automatically disables hyperlinks present in spam^[19]
Expandable distribution lists
Intrinsic support for tablet PC functionality (e.g., handwriting recognition)
Reading pane
Unicode support

Outlook 2007[edit]

The main Outlook 2007 interface with its menus and toolbars.

Outlook 2007 with options for text message composition. The left-hand side depicts a preview of how the message will appear on the recipient's phone.

Features that debuted in Outlook 2007 include:^[20]

Attachment preview, with which the contents of attachments can be previewed before opening
- Supported file types include Excel, PowerPoint, Visio, and Word files. If Outlook 2007 is installed on Windows Vista, then audio and video files can be previewed. If a compatible PDF reader such as Adobe Acrobat8.1 is installed, PDF files can also be previewed.^[21]
Auto Account Setup, which allows users to enter a username and password for an email account without entering a server name, port number, or other information
Calendar sharing improvements including the ability to export a calendar as an HTML file—for viewing by users without Outlook—and the ability to publish calendars to an external service (e.g., Office Web Apps) with an online provider (e.g., Microsoft account)
Colored categories with support for user roaming, which replace colored (quick) flags introduced in Outlook 2003^[22]
Improved email spam filtering and anti-phishing features
- Postmark intends to reduce spam by making it difficult and time consuming to send it
Information rights management improvements with Windows Rights Management Services and managed policy compliance integration with Exchange Server 2007
JapaneseYomi name support for contacts
Multiple calendars can be overlaid with one another to assess details such as potential scheduling conflicts
Ribbon (Office Fluent) interface
Outlook Mobile Service support, which allowed multimedia and SMStext messages to be sent directly to mobile phones^[23]
Instant search through Windows Search, an index-based desktop search platform
- Instant search functionality is also available in Outlook 2002 and Outlook 2003 if these versions are installed alongside Windows Search^[24]
Integrated RSS aggregation
Support for Windows SideShow with the introduction of a calendar gadget^[25]
To-Do Bar that consolidates calendar information, flagged email, and tasks from OneNote 2007, Outlook 2007, Project 2007, and Windows SharePoint Services 3.0 websites within a central location.
The ability to export items as PDF or XPS files
Unified messaging support with Exchange Server 2007 with features such as missed call notifications, and voicemail with voicemail preview with Windows Media Player^[25]
Word 2007 replaces Internet Explorer as the default viewer for HTML email^[22]

Outlook 2010[edit]

Features that debuted in Outlook 2010 include:^[26]

Additional command-line switches
An improved conversation view that groups messages based on different criteria regardless of originating folders
IMAP messages are sent to the Deleted Items folder, eliminating the need to mark messages for future deletion
Notification when email is about to be sent without a subject
Quick Steps, individual collections of commands that allow users to perform multiple actions simultaneously
Ribbon interface in all views
Search Tools contextual tab on the ribbon that appears when performing searches and that includes basic or advanced criteria filters
Social Connector to connect to various social networks and aggregate appointments, contacts, communication history, and file attachments
Spell check in additional areas of the user interface
Support for multiple Exchange accounts in a single Outlook profile
The ability to schedule a meeting with a contact by replying to an email message
To-Do Bar enhancements including visual indicators for conflicts and unanswered meeting requests
Voice mail transcripts for Unified Messaging communications
Zooming user interface for calendar and mail views

Outlook 2013[edit]

Features that debuted in Outlook 2013, which was released on January 29, 2013, include:

Attachment reminder
Exchange ActiveSync(EAS)
Add-in resiliency
Cached Exchange mode improvements
IMAP improvements
Outlook data file(.ost) compression
People hub
Startup performance improvements

Outlook 2016[edit]

Features that debuted in Outlook 2016, include:^[27]

Attachment link to cloud resource
Groups redesign
Search cloud
Clutter Folder
Email Address Internationalization
Scalable Vector Graphics

Outlook 2019[edit]

Macintosh[edit]

Microsoft also released several versions of Outlook for classic Mac OS, though it was only for use with Exchange servers. It was not provided as a component of Microsoft Office for Mac, but instead made available to users from administrators or by download. The final version was Outlook for Mac 2001, which was fairly similar to Outlook 2000 and 2002 apart from being exclusively for Exchange users.

Microsoft Entourage was introduced as an Outlook-like application for Mac OS in Office 2001, but it lacked Exchange connectivity. Partial support for Exchange server became available natively in Mac OS X with Entourage 2004 Service Pack 2. Entourage is not directly equivalent to Outlook in terms of design or operation; rather, it is a distinct application which has several overlapping features including Exchange client capabilities. Somewhat improved Exchange support was added in Entourage 2008 Web Services Edition.

Microsoft Outlook for Mac 2011

Entourage was replaced by Outlook for Mac 2011, which features greater compatibility and parity with Outlook for Windows than Entourage offered. It is the first native version of Outlook for macOS.

Outlook 2011 initially supported Mac OS X's Sync Services only for contacts, not events, tasks or notes. It also does not have a Project Manager equivalent to that in Entourage.^[28] With Service Pack 1 (v 14.1.0), published on April 12, 2011, Outlook can now sync calendar, notes and tasks with Exchange 2007 and Exchange 2010.

On October 31, 2014, Microsoft released Outlook for Mac (v15.3 build 141024) with Office 365 (a software as a service licensing program that makes Office programs available as soon as they are developed). Outlook for Mac 15.3 improves upon its predecessors with:^[29]

Better performance and reliability as a result of a new threading model and database improvements.
A new modern user interface with improved scrolling and agility when switching between Ribbon tabs.
Online archive support for searching Exchange (online or on-premises) archived mail.
Master Category List support and enhancements delivering access to category lists (name and color) and sync between Mac, Microsoft Windows and OWA clients.
Office 365 push email support for real-time email delivery.
Faster first-run and email download experience with improved Exchange Web Services syncing.^[29]

iOS and Android[edit]

Outlook for phones and tablets[edit]

In January 2015, Microsoft released Outlook for phones and for tablets (v1.3 build) with Office 365.^[30]This was the first Outlook for these platforms with email, calendar, and contacts.

Internet standards compliance[edit]

HTML rendering[edit]

Outlook 2007 was the first Outlook to switch from Internet Explorer rendering engine to Microsoft Word 2007's. This meant that HTML and Cascading Style Sheets (CSS) items not handled by Word were no longer supported. On the other hand, HTML messages composed in Word look as they appeared to the author.^[31] This affects publishing newsletters and reports, because they frequently use intricate HTML and CSS to form their layout. For example, forms can no longer be embedded in email.

Support of CSS properties and HTML attributes[edit]

Outlook for Windows has very limited CSS support compared to various other e-mail clients. Neither CSS1 (1996) nor CSS2 (1998) specifications are fully implemented and many CSS properties can only to be used with certain HTML elements for the desired effect.^[32] Some HTML attributes help achieve proper rendering of e-mails in Outlook, but most of these attributes are already deprecated in the HTML 4.0 specifications (1997).^[33] In order to achieve the best compatibility with Outlook, most HTML e-mails are created using multiple boxed tables, as the table element and its sub-elements support the width and height property in Outlook. No improvements have been made towards a more standards-compliant email client since the release of Outlook 2007.^[34]

Transport Neutral Encapsulation Format[edit]

Outlook and Exchange Server internally handle messages, appointments and items as objects in a data model which is derived from the old proprietary Microsoft Mail system, the Rich Text Format from Microsoft Word and the complex OLE general data model.^[35] When these programs interface with other protocols such as the various Internet and X.400 protocols, they try to map this internal model onto those protocols in a way that can be reversed if the ultimate recipient is also running Outlook or Exchange.^[36]

This focus on the possibility that emails and other items will ultimately be converted back to Microsoft Mail format is so extreme that if Outlook/Exchange cannot figure out a way to encode the complete data in the standard format, it simply encodes the entire message/item in a proprietary binary format called Transport Neutral Encapsulation Format (TNEF) and sends this as an attached file (usually named 'winmail.dat') to an otherwise incomplete rendering of the mail/item. If the recipient is Outlook/Exchange it can simply discard the incomplete outer message and use the encapsulated data directly, but if the recipient is any other program, the message received will be incomplete because the data in the TNEF attachment will be of little use without the Microsoft software for which it was created.^[36] As a workaround, numerous tools for partially decoding TNEF files exist.

Calendar compatibility[edit]

Outlook does not fully support data and syncing specifications for calendaring and contacts, such as iCalendar, CalDAV, SyncML, and vCard 3.0. Outlook 2007 claims to be fully iCalendar compliant; however, it does not support all core objects, such as VTODO or VJOURNAL.^[37] Also, Outlook supports vCard 2.1 and does not support multiple contacts in the vCard format as a single file. Outlook has also been criticized for having proprietary 'Outlook extensions' to these Internet standards.

Security concerns[edit]

As part of its Trustworthy Computing initiative, Microsoft took corrective steps to fix Outlook's reputation in Office Outlook 2003. Among the most publicized security features are that Office Outlook 2003 does not automatically load images in HTML emails or permit opening executable attachments by default, and includes a built-in Junk Mail filter.^[38] Service Pack 2 has augmented these features and adds an anti-phishing filter.^[39]

Outlook add-ins[edit]

Outlook add-ins are small helping programs for the Microsoft Outlook application. The main purpose of the add-ins is to add new functional capabilities into Microsoft Outlook and automate some routine operations. The term also refers to programs where the main function is to work on Outlook files, such as synchronization or backup utilities. Outlook add-ins may be developed in Microsoft Visual Studio or third-party tools such as Add-in Express. Outlook add-ins are not supported in Outlook Web App.

From Outlook 97 on, Exchange Client Extensions are supported in Outlook. Outlook 2000 and later support specific COM components called Outlook AddIns. The exact supported features (such as .NET components) for later generations were extended with each release.

SalesforceIQ Inbox for Outlook[edit]

In March 2016, Salesforce announced that its relationship intelligence platform, SalesforceIQ, would be able to seamlessly integrate with Outlook.^[40] SalesforceIQ works from inside the Outlook inbox providing data from CRM, email and customer social profiles. It also provides recommendations within the inbox on various aspects like meeting scheduling, contacts, responses etc.

Hotmail Connector[edit]

Hotmail Connector setup screen

Microsoft Outlook Hotmail Connector (formerly Microsoft Office Outlook Connector), is a discontinued and defunct free add-in for Microsoft Outlook 2003, 2007 and 2010, intended to integrate Outlook.com (formerly Hotmail) into Microsoft Outlook. It uses DeltaSync, a proprietary Microsoft communications protocol that Hotmail formerly used.^[41]

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In version 12, access to tasks and notes and online synchronization with MSN Calendar is only available to MSN subscribers of paid premium accounts. Version 12.1, released in December 2008 as an optional upgrade, uses Windows Live Calendar instead of the former MSN Calendar. This meant that calendar features became free for all users, except for tasks synchronization which became unavailable. In April 2008, version 12.1 became a required upgrade to continue using the service as part of a migration from MSN Calendar to Windows Live Calendar.^[42]

Microsoft Outlook 2013 and later have intrinsic support for accessing Outlook.com and its calendar over the Exchange ActiveSync (EAS) protocol,^[43] while older versions of Microsoft Outlook can read and synchronize Outlook.com emails over the IMAP protocol.^[44]

Social Connector[edit]

Outlook Social Connector was a free add-in for Microsoft Outlook 2003 and 2007 by Microsoft that allowed integration of social networks such as Facebook, Linkedin and Windows Live Messenger into Microsoft Outlook.^[45] It was first introduced in November 18, 2009.^[46] Starting with Microsoft Office 2010, Outlook Social Connector is an integral part of Outlook.^[47]

CardDAV and CalDAV Connector[edit]

Since Microsoft Outlook does not support CalDAV and CardDAV protocol along the way, various third-party software vendors developed Outlook add-ins to enable users synchronizing with CalDAV and CardDAV servers. CalConnect has a list^[48] of software that enable users to synchronize their calendars with CalDAV servers/contacts with CardDAV servers.

Importing from other email clients[edit]

Traditionally, Outlook supported importing messages from Outlook Express and Lotus Notes. In addition, Microsoft Outlook supports POP3 and IMAP protocols, enabling users to import mails from servers that support these protocols, such as Gmail or Rackspace Email. Microsoft Hotmail Connector add-in (described above) helps importing email from Hotmail accounts. Outlook 2013 later integrated the functionality of this add-in and added the ability to import email (as well as calendar) through Exchange ActiveSync protocol.^[43]

There are some ways to get the emails from Thunderbird; the first is to use a tool^[49] that can convert a Thunderbird folder to a format that can be imported from Outlook Express. This method must be processed folder by folder. The other method is to use a couple of free tools that keep the original folder structure.^[50] If Exchange is available, an easier method is to connect the old mail client (Thunderbird) to Exchange using IMAP, and upload the original mail from the client to the Exchange account.

References[edit]

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^'Outlook Mobile Service - How it works? Advantages? Features?'. MSDN. Microsoft. April 9, 2008. Archived from the original on January 2, 2018. Retrieved January 3, 2018.
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^ ^a^bByrne, Randy; Gregg, Ryan (2007). 'Chapter 2: Outlook as a Platform'. MSDN. Microsoft. Archived from the original on January 3, 2018. Retrieved January 3, 2018.
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^ ^a^b'New Outlook for Mac available to Office 365'. Office Blogs. Microsoft. October 31, 2014. Retrieved November 1, 2014.
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External links[edit]

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